Transform your Shipping Agency with AI

Manage your entire port-call workflow on one platform: from arrival scheduling to final settlement.

Trusted by shipping agents across Europe
challenges

What shipping agents are telling us

Michael
Agency Manager
“I spend half my day just wrangling emails to track disbursements, so important details often slip through the cracks.”
Luis
Senior Ship Agent
“Our service rates are scattered across emails, PDFs and outdated spreadsheets—there’s no single source of truth.”
Sarah
Port Compliance Specialist
“Every time I key data into the port authority system, I’m on edge because one typo can trigger a $500 amendment fee.” ​
Anna
Finance Manager
“Chasing down vendor invoices and then having to manually match them to our cost lines is a never-ending pain.”
David
Operations Manager
“Copying vessel and call details across Excel, Word and multiple port portals feels like doing the same job three times.”
solutions

Streamline port call processes end-to-end

01

Tariff Library

Upload & centralise your rate data from PDFs, Excel, emails or websites. Tag by port, vessel type and service for instant lookups.

02

Automated PDA Generation

Pull historic calls, vessel particulars & tariffs to spin up accurate, version-controlled PDAs in seconds.

03

Document Creation & Storage

One-click SoF, BOL & manifests from customisable templates. All with a secure archive so you never lose another file.

04

Invoice Reconciliation & FDA Close-out

Drag-drop or email in invoices, auto-match them to calls and services, then generate and send your FDA in one flow.

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No credit card required
Security

Your data, fully protected every step of the way

General Data Protection Regulation

Compliant

Data Processing Agreement (DPA) available on request.

Only anonymous data is used to improve our system.

Your data stays yours. It is never used to train our models.

All data is fully encrypted. Protected both in transit and in storage.

We run yearly internal security reviews to stay safe.

Role-based access permissions restrict data to only authorised users.

We watch for threats around the clock and respond instantly.

Pricing

Transparent, per-port-call pricing

Your success is our success, so your priorities are our priorities.

Custom
Pay-as-you-go
All core modules included
Volume discounts - rates fall as calls rise
Dedicated support on phone, email and Whatsapp
Opportunity to join our 'Command Bridge' Program
FAQ

Frequently asked questions

What is Portday and who is it for?

Portday is an AI-powered platform built just for shipping agents. It automates your Proforma & Final Disbursement Accounts (PDA/FDA), handles port tariff updates, invoice reconciliation, document generation and more. It does this all from one clean software product so that you can spend less time on manual data entry and more time managing your clients.

Which ports and terminals does Portday support?

We are constantly adding ports, with an initial focus on Europe, however as we bring on new users we prioritise onboarding all ports they require as part of the process. Thanks to our AI agents, this process is very quick. Plus, you can upload private contracts or one-off service rates (tugs, linesmen, bunkers) so any port or third-party charge is automatically included in your PDA/FDA calculations.

How does Portday integrate with my existing tools?

Portday can plug into the systems you already use, such as the integrations we mention below on this home page. For example, our “human-in-the-loop” OCR engine reads supplier invoices and syncs them into your accounting system, or your ERP of choice, and you can export your FDA as a PDF or push it into the same system via API/webhook.

How secure is my data?

We use bank-grade AES-256 encryption at rest and TLS 1.2+ in transit. Role-based access controls ensure only your approved users can view or edit sensitive records, and an immutable audit trail logs every change to tariffs, invoices or port-call documents. This is so that you’re always compliant and can prove who did what, and when.

What is the 'Command Bridge' Program?

The Command Bridge Program is an invitation-only pilot program. Its benefits include early access to powerful new modules before they go live, the opportunity to influence our roadmap by testing and prioritising the features you need most, not to mention early-adopter discounts. Join today to help shape Portday’s future and transform your agency’s workflows.

Works with the tools you already use, or export anywhere

SAP ERP
QuickBooks
Sage
Xero
Google Drive
Dropbox
Salesforce
DocuSign
OneDrive
Outlook
Excel
And more